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ERP rollout

When your ERP holds back growth.

Orders, inventory, production and invoices should fit together. We analyze your core processes, support the ERP selection and implement configuration, data migration and connections. The changeover is prepared with business acceptance tests and a clearly documented procedure.

brown cardboard boxes on white metal rack — illustrative image
Target processes with roles and controls · Planning and implementation by OTOKO®

Your brief for OTOKO®

What we take care of for you.

Together, we trace real cases from order to payment or from requirement to procurement. Special cases such as partial quantities, returns and later price changes are explicitly included. We then compare standard functions with the necessary extensions. Every deviation from the standard receives a justification and an assessment of maintenance and updates. SAP, Microsoft Dynamics or Infor are evaluated based on your process and existing dependencies; a vendor name does not replace a suitable solution.

The possible scope of services

  • Process capture and cleanup of order-to-cash, purchase-to-pay and master data
  • Platform selection between SAP S/4HANA, Microsoft Dynamics 365 and Infor by size, industry and regulation
  • Connection of MES, web shop, point-of-sale systems, banks and government interfaces
  • Data migration with cleanup, test cycles and acceptance by the business units
  • Cutover planning with time window, fallback plan and hypercare after go-live

We define the specific scope, your involvement and the acceptance criteria before the start.

Technology explained clearly

How we carry out the task.

01

Planning data migration and interfaces together

We define which master and transactional data are migrated, which history only needs to remain readable and who approves the data. Mappings between old and new keys are documented. Test migrations compare quantities, totals and selected documents. At the same time, we review the systems involved: a correct ERP order is not enough if the web shop or warehouse still works with old item numbers. Roles and segregation of duties are coordinated with the business unit and information security.

02

Supporting the first live processes

The cutover plan names hold points, migration steps and business approvals. A fallback is only possible within the previously clarified limits, especially after new postings. During the agreed go-live support, we handle errors by priority and monitor critical processes. Process examples, a system list, data volumes and fixed business dates such as period-end closing or stocktaking help with preparation.

Meeting room at the OTOKO® Cologne office

A verifiable result

What you keep working with.

  1. Target processes with roles and controls
  2. Configured ERP with interfaces and coordinated data migration
  3. Technical process documentation for your audit framework

The handover brings together implementation and documentation. Together, we review the agreed cases and record any remaining tasks.

Before the first step

Your questions about ERP rollout.

Do all processes have to be switched over at the same time?

No. A staggered rollout can make sense if data ownership and interfaces between the old and new system are clearly defined.

Is complete data cleansing a prerequisite?

Not necessarily. We define minimum quality and responsibilities for each rollout step. Critical data errors must be fixed before migration.

Your project

Which task would you like to solve?

Describe your situation and the desired result. The selected service will be included in the contact request.

Request this service

Our Partners

  • Microsoft
  • Microsoft Azure
  • Amazon AWS
  • Google Cloud
  • Thales Group
  • Arrow ECS
  • Vodafone
  • IBM
  • Veeam
  • Atlassian
  • JetBrains
  • NinjaOne
  • OPSWAT
  • Utimaco
  • Eviden

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